HELPFUL INFORMATION

Contact During the Conference

As a courtesy to speakers, delegates are requested to switch mobile phones to silent during sessions. Messages can be left at the registration desk. Delegates will need to check with the registration desk if they are expecting any messages.

Facilities for People with Disabilities

Please indicate during the registration process if you require disabled facilities.

Dietary Requirements

Please indicate during the registration process if you have specific dietary requirements.

Goods and Services Tax

Goods and services in NZ are subject to a 15% tax (GST). This is usually included in the price, but if not, is clearly stated.

Sponsorship Opportunities

Expressions of interest in participating in Sponsoring the Conference are welcomed by the Conference Organisers. If you are interested in participating as a sponsor, please email secretary@scanz.org.nz.

Insurance

Delegates are advised to book comprehensive travel and medical insurance and ensure that all possessions are adequately insured. The policy should include loss of fees/deposits through cancellation of your participation in the conference. The Conference Organisers will not accept any responsibility for delegates failing to arrange insurance.

Liability Disclaimer

The Organising Committee, including the Conference Manager, will not accept liability for damages of any nature sustained by participants or their accompanying persons or loss or damage to their personal property as a result of the meeting or related events. In the event of industrial disruption or other unforeseen circumstances, the Conference Organisers accept no responsibility for loss of monies.

Name Badges

All delegates will be given a name badge upon registration. This name badge is your official pass to all sessions, catering areas, the exhibition hall and any social functions. It is necessary for delegates to wear their name badge at all time when on-site.

No Smoking Policy

Smoking is banned in public buildings and many hotels and restaurants in New Zealand, including the conference venue.

FOR INTERNATIONAL VISITORS

Agricultural Restrictions and Quarantine

New Zealand's agricultural industries are free of many insect pests and plant and animal diseases common elsewhere in the world. We put a lot of effort at ports and airports into minimising the risk of these being introduced. Heavy fines may be imposed on people caught carrying prohibited materials. On arrival visitors should place any questionable items, particularly fruit, in the bins provided at the airport. Please refer to http://biosecurity.govt.nz for more information.

Air Travel

Air New Zealand ~ +64 800 737 000 ~ http://www.airnewzealand.co.nz/

For international passengers, we suggest that you try to allow yourself at least a day in which to adjust to the time difference and relax after your flight, before the Meeting commences. Travellers flying westward across the Pacific Ocean are reminded that they will lose a day by crossing the International Date Line. The ‘lost day’ will be returned on the return journey. To obtain the best rates for domestic air travel, it is essential to book airfares as soon as possible.

If you have any questions at all, please do not hesitate to contact our Conference Organisers on conference@scanz.org.nz.

HEALTH & SAFETY

COVID-19

We have no idea what the status of Covid-19 will be in May 2024, so please follow the standard Covid-19 Health & Safety requirements as set by the Ministry of Health

GENERAL INFORMATION

Consider and plan your transportation well in advance from home to airport / ground transfer to hotel
Be sure you have the appropriate visas before you travel; airlines are liable to fines if they let you travel without a visa and will hence not allow you to board the aircraft
Purchase insurance for yourself and your belongings, including cancellation
Ensure that your office or family know of your itinerary and where you are staying
Leave a copy of your passport in your office or at home
Keep a list of the credit cards you have with you with your office or at home. Ensure that you have the number to contact to cancel your credit cards should they be stolen
Have your medical insurance information with you to speed up medical care procedures, and if you are on medication, bring spare medication with you.
Do not carry tools or sharp objects in your hand luggage.
Do not leave your luggage unattended anywhere.
Stay at reputable hotels, preferably booked through the Organiser/PCO.
Do not give your key or room number to anyone; do not put your key down on a restaurant table, bar or at the pool (especially if it is a numbered key rather than a key card).
Do not leave valuables, including business documents, in your room. Use the hotel safe or the safe in your hotel room (noting that hotels do not accept liability for goods contained in your room safe).
Keep your passport with you or in the hotel room safe.
Read the fire instructions on the back of your hotel door.
Carefully note where fire exits are located and be sure that they are not blocked by your luggage or other items.
Never use an elevator during a fire, use the stairs.
Keep your room key next to your bed or place it on the floor near the door; take it with you during emergencies, you may need to return to your room.
Carry something about your person which identifies the hotel in which you are staying, in the event of an emergency should your wallet or personal belongings be stolen, for example, a business card with the hotel name on it.
Do not wear your badge or carry identifiable conference materials outside of the Conference.
Avoid wearing ‘flashy’ jewellery.
Wear clothing and shoes that are appropriate for various weather and working conditions. Comfortable shoes are important if you plan to be on your feet a lot at the Conference.
Familiarize yourself with your Organization’s travel policy; especially as it pertains to automobile insurance, auto accidents, reporting of lost or stolen credit cards or reporting of injury.

DURING AN EARTHQUAKE

If you are inside a building, move no more than a few steps, drop, cover and hold. Stay indoors till the shaking stops and you are sure it is safe to exit. In most buildings in New Zealand you are safer if you stay where you are until the shaking stops.
If you are in an elevator, drop, cover and hold. When the shaking stops, try and get out at the nearest floor if you can safely do so.
If you are outdoors when the shaking starts, move no more than a few steps away from buildings, trees, streetlights, and power lines, then Drop, Cover and Hold.

SPONSORS

HELPFUL INFORMATION